Basic Information:

Full legal name exactly as it appears on your passport (needed for hotel bookings, insurance, emergencies, etc.)

Birthday (Useful for booking accommodations, insurance, and confirming adult/minor status if needed)

Month

Day

Year

Passport Information:

Number

Country of Issue

Expiration Date

Emergency Contact Information:

Name

Relationship

Phone Number

Health Information

(optional to complete, but highly recommended):

To help us ensure your safety and comfort during the seminar, are you living with any health conditions we should be aware of (for example, diabetes, epilepsy, severe allergies, arthritis, or mobility limitations)?

Any food allergies/dietary restrictions (vegetarian, gluten-free, etc.)?

Are you taking any medications you think we should know about?

Do you have any mobility limitations we should know about (especially since some aspects of the seminar involve walking)?

Travel Health Insurance Confirmation:

Have you purchased a travel health insurance policy?

Optional: Upload a proof of insurance document (policy card, PDF, etc.)

Arrival and Departure Information

As you know, our global field seminars begin and end at each host city's central train station or airport. To help us welcome you into your field seminar and coordinate your departure, please share your arrival and departure plans below. This information also helps us support you if there are any unexpected travel changes.

First, please indicate in which global field seminar you're participating.

Arrival into the Host City

Planned Arrival Date

Panned Arrival Time

Time

HoursMinutes

Mode of Transportation

If "other," please indicate here:

Train or Flight Number

Into Which Transit Hub?

If "other," please indicate here:

Departure from Host City

Departure Date

Panned Departure Time

Time

HoursMinutes

Mode of Transportation

If "other," please indicate here:

Train Number (if departing by train)

Out of Which Transit Hub?

If "other," please indicate here:

Would you like our assistance or directions on departure day?